The Network uses a solution called “Hivebrite”, which enables the import and export of user lists and data, the management of content and events, the organization of emailing campaigns and opportunity research and sharing as well as the management of funds and contributions of any kind.
In this regard, as data controller, the Network is particularly aware and sensitive with regard to the respect of its Users privacy and personal data protection. The Network commits to ensure the compliance of the processing it carries out as data controller in accordance with the applicable provisions of the “Loi n°78-17 dated January 6, 1978, relative à l’informatique, aux fichiers et aux libertés” and the EU Regulation EU 2016/679 regarding data protection dated April 27, 2016.
Collected Personal Data
1.1 When subscribing to the Platform
When subscribing to the Platform, the User is informed that the following personal data is collected: Name, Organisation, information regarding role in the Network, relevant skills & expertise.
The User commits to only provide accurate and regularly updated data regarding its identity, its content and any information in general. Under no circumstances shall the Network be liable for any data that is illegal contrary to public order provisions.
In the event the User does not consent to the collection of the above-mentioned date, it shall be informed that it cannot have access to the Platform.
1.2 During the use of the Platform
The User may validly publish, at its own initiative, any content on the Platform which shall be kept by the Network.
The User commits not to publish any content which contains, including but not limited to, any remarks/images/pictures, contrary to application legislation and regulations, to public order and good morals, or affecting the rights of third parties, including but not limited to:
- Identity fraud of a third person;
- Remarks/publish pictures or images that are violent, defamatory, offensive, malicious, obscene, inciting to discrimination or hatred, racist, xenophobic, anti-Semitic, condoning or approving war crimes, inciting to committing a crime, offense, act of terrorism, or contrary to the security of minors;
- Counterfeiting the intellectual property rights of a third person;
- Commercial canvassing or elements that could be qualified as unfair competition.
In any event, the Network shall not be liable for the content, accuracy, or up-to-date state of the information freely published by the User.
The User consents that, following the publication of the content, its information will become public on the Platform and that as such, same information will be published, modified, translated, reproduced in any form and accessible, saved and reproduced by other Users and the Network.
In most cases, Users post contents without previous moderation from the Network. The Network does not alter the content or information of the User, except under exceptional circumstances. The Network reserves its right to freely delete or amend the content or information of the User, without prejudice to the Users.
The User is informed that the Network does not collect any particularly sensitive data within the meaning of applicable legislation and regulations.
1.3 Cookie data
The Network informs the User that Hivebrite, as well as its subcontractors, uses a tracking technology on its terminal such as cookies whenever the User navigates on the Platform.
A cookie is a message that, subject to the User settings, is sent to its terminal when the User navigates on a website. The aim is to collect data regarding the internet navigation of the User to send tailor-made services to its terminal (computer, mobile phone or tablet).
THE PURPOSE OF THE DATA PROCESSING
The Network and its subcontractors collect, process and host personal data that are freely transferred by the User when accessing the services proposed by the Platform.
- Data collected when subscribing to the Platform: provides access to the Platform, creation of a user account, management of requests to access, amend or delete accounts
- Data collected when using the Platform: to send invitations to events or offers from the Network or its partners if the User has accepted to receive such communications
- Cookies: Add to calendar; Keep active session; The user/admin ID; User first connecion; Identify the user session; Admin ID; User search; Google analytics. Used to improve the quality of the services provided by the Platform. Statistics regarding level of activity on the Platform do not identify the user.
USER’S CONSENT TO THE COLLECTION OF DATA
The Network informs the User that no personal data within the meaning of applicable legislation and regulations shall be collected without the prior explicit consent of the User.
The Network and its subcontractors commit to a lawful and fair collection of the User’s data, in full transparency and in compliance with the rights conferred to the User pursuant to applicable legislation and regulations.
LENGTH OF DATA RETENTION
The Network informs the User that the data is retained only during the length of the User’s subscription on the Platform.
Following the termination of said subscription, the data collected shall be deleted after a period of two weeks.
In accordance with applicable legislation, cookie data will be automatically deleted thirteen (13) months following their placing on the User’s terminal.
OBLIGATIONS OF THE NETWORK
As data controller and in accordance with applicable legislation and regulations, the Network commits to:
- Keep a processing register;
- Put in place all necessary technical and organizational appropriate measures in order to ensure the security, confidentiality, integrity, availability and the resilience of the process systems and services;
- Limit the access to the Users’ data to the persons duly authorized to this effect;
- Increase awareness and train staff members regarding the processing of personal data;
- Guarantee to the Users their rights regarding the access, portability, erasure, rectification and opposition in relation to the collection and processing of their data;
- Notify the competent supervisory authority of any security breach presenting a serious risk regarding the rights and liberties of the Users within 72 hours of the occurrence of such a breach;
- Proceed with the deletion of the Users’ data in the event of an absence of any contact with the Network for a period of three (3) years;
- Only subcontract the processing of the Users’ data to Hivebrite which, as subcontractor, has put all necessary technical and organizational measures in order to guarantee the security, confidentiality, integrity, availability and resilience of the processing systems and services. For any additional information on Hivebrite, you can consult the webpage available at the following address: www.hivebrite.com.
EXERCISE OF THE USERS’ RIGHTS
The User is duly informed that it disposes at any time, meaning prior to, during or following the processing of data, to a right to access, copy, rectify, oppose, port, limit and delete its data.
The User can exercise its rights by sending an email to the following address [email protected]
In addition, in the event the User considers that its rights have not been respected, the User of which the personal data is collected can file a reclamation before the competent supervisory authority. For any additional information, you can review your rights on the websites of the competent authorities.
The competent supervisory authorities are listed on the following website:
HOSTING OF THE USERS’ PERSONAL DATA
The personal data collected by the Network is hosted by the following service providers:
In case of breach of its systems, or theft, deletion, loss, alteration, disclosure, unauthorized access, or any other malicious act, the Network commits, in the event the said breach presents a serious risk regarding the rights and freedoms of the Users, to notify the Users, within a period of seventy two (72) hours as of the occurrence of the breach, of (i) the nature of the breach, (ii) the probable consequences of the malicious act, (iii) the appropriate measures proposed to remedy the malicious act.
The malicious act presenting a serious risk regarding the rights and freedoms of the Users shall be notified to the competent supervisory authority.
The User is duly informed that the Network shall not be liable in case of breach of IT security which can cause damages to computer equipment, as well as in case of breach or malicious act by a third party targeting the system or the Platform.
COOKIE MANAGEMENT CONFIGURATION AND OTHER DATA
The User’s consent is requested through a banner at the bottom of the Platform homepage.
In case of consent, the User’s internet navigator shall automatically transmit to the Network the data collected and detailed under Article 1.2.
The User is informed that the cookies and trackers will be automatically deleted following a period of thirteen (13) months.
The User may at all times configure its navigator in order to prevent the creation of cookie files.
However, certain functionalities of the services proposed by the Platform may not function properly without cookies. In addition, even if most navigators are configured by default and accept the creation of cookie files, the User has the possibility to choose to accept the creation of all cookies other than the functional cookies or to systematically decline them or to choose the cookies it accepts depending on the issuer by configuring the following settings:
Click on the settings menu, followed by “Internet Options”;
Under the “General” tab on the upper-left hand side, scroll down to “Browsing history”;
Check the "Temporary Internet files and website files," "Cookies and website data," "History," and "Download History" boxes;
Click on “Delete”;
Close out of Internet Explorer and reopen it for changes to take effect.
Click on your Tools bar;
Click on “Preferences”;
On the menu to the right, select "Privacy";
Under the “history option”, there is a shortcut titled "clear your recent history", click on that;
Select only the top four options and hit clear now.
Click on “Safari” in the top left corner of the finer bar;
Click on “Preferences”;
Click on the “Privacy” tab;
Click on “Manage Website Data”;
Click on “Remove All”;
Click “Remove Now”.
Click the Tools menu;
Click on “More tools”;
Clear browsing data;
At the top, choose a time range.
To delete everything, select “All time”;
Next to "Cookies and other site data" and "Cached images and files", check the boxes;
Click on “Clear data”.
PERSONS AUTHORIZED TO ACCESS THE USERS’ DATA
The data of the Users are accessible only to the persons duly authorized to do so by the Network for administrative or maintenance purposes of the Platform to the exclusion of any commercial use, and if applicable, in order to enforce the rights exercised by the Users regarding their data (in particular the right to access, rectify, oppose, port and to be forgotten).
The Network informs the User that, outside of hosting services, it uses the following subcontractor:
The Company KIT UNITED for its HIVEBRITE solution, a French société par actions simplifiée with a capital of 284.280,00 Euros, registered with the Paris Companies register under the number 75339171300017, having its registered office at 8, rue de la Grande Chaumière, 75008 – Paris.
Changes and amendments
We reserve the right to modify this Policy or its policies relating to the Network or Services at any time, effective upon posting of an updated version of this Policy on the Website. When we do, we will revise the updated date at the bottom of this page. Continued use of the Network after any such changes shall constitute your consent to such changes.
Acceptance of these terms
You acknowledge that you have read this Agreement and agree to all its terms and conditions. By using the Network or its services you agree to be bound by this Agreement. If you do not agree to abide by the terms of this Agreement, you are not authorized to use or access the Network and its services.
If you would like to contact us to understand more about this Policy or wish to contact us concerning any matter relating to it, you may send an email to [email protected]
This document was last updated on July 5, 2020